On all road closures, access must be maintained for the Emergency Services and, where applicable, local residents - hence the need for the closure barriers to be marshalled at all times during the event.

Quicklinks
Q1. Who needs to apply?
Q2. What action has to be taken?
Q3. Who has to be consulted?
Q4. How long will it take?
Q5. What happens if someone objects?
Q6. What will I be required to do?
Q7. What will this cost me?
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Q1. Who needs to apply?

Any organisation planning an event which involves either having to control or exclude vehicular or pedestrian traffic from the public highway.

Q2. What action has to be taken?

Your first stop will be your local Police who will advise you whether or not your event requires a closure order and, if it does, will be able to help you plan it. The Police will need to be made aware of:-

• The exact nature and duration of the event;
• The precise extent of the route to be closed, and;
• Any diversion which may be needed.

All this should be incorporated in a map or plan and supplied to the Police. When the Police are satisfied with the proposed arrangements, a formal application should be made to the Maldon District Council including the details as previously agreed with the Police.
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Q3. Who has to be consulted?

The Council will not make a closure order until all the consultation processes have been concluded, including public notice through the local newspaper, and until any conditions which may have imposed have been satisfied.
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Q4. How long will it take?

The process for applying for a road closure can be quite lengthy. There are a number of authorities, bodies, elected Members, bus companies, local taxi firms and, not least, the public to inform and consult.

The minimum time to allow, it is suggested, is at least two months prior to the event for events that have been held in previous years. For new events, at least three months should be allowed.

The Essex County Council, as the Highways Authority, will be consulted by the Council and will advise on all aspects of the position and style of the required traffic diversion signs.
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Q5. What happens if someone objects?

If the Council receives any objection to the application for the road closure, and this can not be resolved by the applicant and the objector, the matter will be referred to the appropriate Council Committee. It will decide, in the light of the views of the Police and the Highway Authority, and any other relevant factors, whether the objection should be dismissed or if the road closure should be made as applied for or amended.

If an objection is received, this will inevitably prolong the process.
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Q6. What will I be required to do?

Once all the formalities have been completed to the Council's satisfaction, the Order can be made, BUT there are a number of conditions which must be observed by the applicants, including:-
• They need to provide Public Liability Insurance for 
a minimum £5millon (evidence of which must be produced to the Council at least 5 working days prior to the event);
• The agreed signage must be provided;
• Sufficient stewarding must be provided for all the agreed closure barriers;
• Access must be preserved for the Emergency Services and for access to properties at all times during the closure;
• The closed areas must be re-instated after the event.
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Q7. What will this cost me?

Because of the increasing number of applications being made to the Council, the costs of the public advertisement will be passed onto organisations, this is normally £100. However, charitable organisations may apply for this to be waived by the Council at the time the formal application is made to the Council.

Q8. Where should I return the form ?

Please complete the form and return with the additional information as requested on the form to the Leisure Department, Maldon District Council, Princes Road, Maldon, Essex CM9 5DL or telephone 01621 854477.

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