Maldon District Council

Public Speaking At Council And Committee Meetings

Published on Monday 10th October 2011

As part of the District Council’s commitment to encourage participation in decision making you can now speak at Council and some Committee meetings.

There are some simple ground rules to help keep the meetings focused on the business in hand.

At a meeting of the Council (a regular meeting of all elected Members) questions can be asked generally of the Leader of the Council or through the Leader to a Chairman of Committee. Prior written notice is required of questions (an email to is fine), no later than noon two clear days before the meeting. Questions received will be published and circulated at the meeting. There is a time limit of ten minutes set aside on the agenda for this purpose but individuals will be limited to two minutes for the reading of each question and the response.

At meetings of Community Services, Finance and Corporate Services or Planning and Licensing committees you can (again for two minutes) express a view on matters of business included on the agenda. You must register your interest with the Committee Clerk between 7pm and 7.20pm prior to the start of the meeting. At Area Planning Committee meetings, persons who have submitted views on a planning application may also speak before the application is decided by Councillors.  Again, anyone wishing to make a statement must register their interest with the Committee Clerk between 7pm and 7.20pm on the evening of the meeting, and will be limited to two minutes. You will not be allowed to distribute or display papers, plans, photographs or other material at a meeting.

The Leader of the Council, Councillor John Archer, said "We originally looked at ways of extending public participation at meetings back in 2009, and the Area Planning Committees trialled this last year.  I hope that people will take advantage of the opportunity to speak and feel that they have contributed in a meaningful way to the democratic process".

A full list of our meetings and what is due to be discussed and debated can be found on our website You will also find further information about our public speaking scheme. Alternatively you can email or telephone 01621 854477.

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