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The Electoral Register

Annual Canvass

Electoral Register Canvass 2020

Find out what you need to do for the 2020 electoral register canvass.

Each year the government asks us to check the details of everyone registered to vote in all households within the Maldon District.  This year we will be carrying out this work between August and November.

Impact of Covid-19 on this year’s canvass

The canvass process is required by law.  It has not been suspended as a result of Covid-19.

When you are contacted, if you need to make a change to your registration information, please respond as soon as you can.  It will make sure the process runs smoothly.  It also means there will be no need for any additional contact, which is particularly important at the moment.

Changes for this year

This year we’re streamlining what we do by comparing data we hold against council tax records and the department for works and pensions in advance.

Properties which have been matched using the above data sets, means you should receive a letter to confirm that everything matches, and you won’t need to do anything, unless you need to make changes.

If we can’t find a full match for your household, we’ll send you a letter to ask you to confirm who’s eligible to vote within your household.  If you receive a letter, please check if the information is correct and follow the full instructions.

Confirming or updating your information is quick and simple.  It will mean that you will continue to be registered and you won’t lose your right to vote.

Letters to confirm or make changes to your information on the electoral register

If you receive a letter from us, please follow the instructions carefully.

If you need to confirm or make changes to the information on the electoral register, you can do this using This includes starting the process of removing people.

You will need to enter part 1 and part 2 of the security code shown on the first page of your letter (box 2).

Adding new people to your household (two-part process)

If anyone new is added, that person will then need to register individually.  They can do this at

They will need to have their national insurance number to complete the process.

Making a change to open register preferences for others in your household

If you are the person completing the online enquiry, you can make changes to your preferences and decide if you want your information to be included in the open register.

The security codes can only be used once, so anyone else who wants to make changes to their open register option should contact us direct at .  If you have informed us in previous years, you do not need to do so again.

The electoral register contains the names and addresses of everyone who is registered to vote (with the exception of Anonymous electors).  Only certain organisations are allowed to have copies of the full electoral register.  It can only be used for electoral purposes, crime prevention and detection, and the vetting of applicants for credit.  It is a criminal offence to use it for any unauthorised purpose or to pass it on to anyone else.

The open register is available for general sale and can be used for any purpose, including commercial activities, for example marketing.  It excludes the names and addresses of people who have opted out.

Postal and proxy voting

To arrange to vote by post or by proxy, (someone you trust who votes on your behalf at your polling station), more information can be found on the .

The 2021 electoral register

We will produce a full and a public version of the electoral register on 1 December 2020.

If you have any enquiries regarding electoral matters, please contact us at