This page lists our delegated decisions that have been made since September 2021 and will be updated quarterly.
Delegated decisions are those made by officers in line with powers that have been given to them in the Constitution under the scheme of delegation which can be seen in Part 3d.
This is part of our Openness and Transparency as an organisation. Decisions made by Committees can be found in the minutes by visiting the relevant committee at our Committee structure
Updated: April 2025
| Job title | Date decision was made | Members involved in the decision | Scheme of delegation | Scheme of delegation reference | Summary of decision taken |
| Chief Executive | 02/04/2025 | Cllr Bell, Cllr Fittock, Cllr Siddall | General- Emergency Powers | Part 3 (10) | Responding to the Planning Inspectorate's letter dated 4 February 2025 concerning 23/01212/FULM to acknowledge that the change to the National Planning Policy Framework on 12 December 2024 and the connected change to the Standard Method has caused the 5 year housing land supply to fall to 2.7 years and thus the tilted balance has been engaged which has made the LPA's defence of policies S1, S2 and S8 as set out in the decision weaker as a result. This response is consistent with mitigating actions being taken to reduce grounds for award of costs against the Local Planning Authority for unreasonable behaviour. |
| Chief Finance Officer (Section 151) | 28/03/2025 | Resources Financial Management | Part 3.2.1 | Irrecoverable debt of £323 written off, as customer went into administration. | |
| Commercial Manager | 27/03/2025 | Cllr Richard Siddall | Service Delivery Asset Management | 6. TO THE ASSISTANT DIRECTOR: CUSTOMER SERVICES AND OPERATIONS Community and Leisure: f) Promotion and development of sport, the arts, heritage, play and other related activities | officers (under delegation) have entered into a memorandum of understanding (MOU) with the Steam Tug Brent Trust. The Brent is currently moored closely to Hythe Quay and Promenade Park. The MOU is not a legally binding document and does not commit any of the councils resources in terms of staff or finances but does commit us to working collaboratively to see how the project can evolve and ultimately secure external funding to create an enhanced cultural and heritage attraction at this location. |
| Assistant Director - Customer Services & Operations | 19/03/2025 | None | Service Delivery Asset Management | 16 (i) | Wayleave to enable telecommunications equipment to be installed |
| Chief Finance Officer (Section 151) | 12/03/2025 | Resources Financial Management | Part 3.2.1 | Irrecoverable debt of £400 written off relating a river lease, as customer went into administration. | |
| Assistant Director - Place & Community | 11/03/2025 | None | Service Delivery Housing | 3. The determination of grants and signing notices under the Housing Grants, Construction and Regeneration Act 1996. | I have agreed to the removal of a charge placed on a property (24 Princes Avenue, Southminster CM0 7HB) following the death of the occupant and owner. The charge of £5,000 related to a disabled facilities grant paid by Maldon District Council to the then occupier in 2013. As the property is now being sold through probate and the charge has exceeded the 10-year period in which it applies, the charge can be removed. |
| Assistant Director - Planning & Implementation | 26/02/2025 | Cllr Mark Durham CC - Chairperson of Strategy & Resources Committee | Committee specific delegation | Minute 248/2023 | Local Development Scheme (LDS) 2023-2027 updated to take into account the update of the National Planning Policy Framework on 12 December 2024 and the requirement of the Secretary of State for all LDS's to be updated by 6 March 2025. |
| Assistant Director - Strategy, Partnerships & Communications | 23/01/2025 | Cllr Driver, Cllr Bown, Cllr Fittock, Cllr Fluker, Cllr Lagan, Cllr Siddall, Cllr N Spenceley, Cllr Stamp, Cllr Thompson, Cllr Pratt. | Strategy, Performance and Governance Corporate Projects | Strategy and Resources Committee dated 23.01.25 | UKSP2025-2026 Funding Programme - That Members noted the aggressive pace of work required to identify projects that are suitable for delivery within the timeframe of 12 months and the Corporate Leadership Team in consultation with the Chairperson of Strategy and Resources Committee and the Leader of the Council be granted delegated authority to identify such projects and report back to the next meeting of this Committee for approval. |
| Chief Finance Officer (Section 151) | 23/12/2024 | Resources Financial Management | Part 3.2.1 | Irrecoverable debt of £362.46 plus £30 written off, as customer confirmed as left the country. | |
| Chief Executive | 23/12/2024 | Cllr Siddall & Cllr Thompson | General- Emergency Powers | Part 3 (10) | Responding to the Planning Inspectorate's letter dated 13 Dec 2024 concerning OUTM/MAL/23/00123 to acknowledge that the change to the National Planning Policy Framework on 12 December 2024 and the connected change to the Standard Method has caused the 5 year housing land supply to fall to 2.7 years and this the tilted balance has been engaged which has made the LPA's defence of policies S1, S2 and S8 as set out in the decision weaker as a result. This response is consistent with mitigating actions being taken to reduce grounds for award of costs against the Local Planning Authority for unreasonable behaviour. |
| Deputy Chief Executive | 12/12/2024 | Planning Policy Working Group - Cllr Fittock, Driver, Thompson, P Spenceley, Siddall, Morgan, Stamp & Fluker | General- Consultations | 4.4 | Issued a response to the Transport East Enabling Powers Consultation 2024 following sounding and input of the Planning Policy Working Group on 10 December 2024. |
| Chief Finance Officer (Section 151) | 05/12/2024 | Resources Financial Management | Part 3.2.1 | Irrecoverable debt of £69.75 written off, as customer deceased. | |
| Chief Finance Officer (Section 151) | 29/11/2024 | Resources Financial Management | Part 3.2.1 | Irrecoverable debts of £130 plus £80 written off, as customer deceased. | |
| Assistant director, customer services and operations | 29/11/2024 | Cllr Durham (delegation approved by S&R committee) | Service Delivery Asset Management | 16 | Burnham on Crouch Rugby Club lease agreement |
| Assistant Director - Planning & Implementation | 02/11/2024 | None | Service Delivery Enforcement of Planning Control | Part 3 (4) (18) | Having read the reports and considered the recommendation both you and Place Services are making and accepting the consultation of Emma Holmes as Legal Advisor, I hereby authorise under Maldon District Council's Constitution, Part 3 Scheme of Delegation (4) (18) to institute legal proceedings for the offence in relation to preserved trees in relation to the enforcement case 24/00002/TREE. |
| Assistant Director: Planning & Implementation | 29/10/2024 | Cllr Mark Durham CC - Chairperson of Strategy & Resources Committee | Service Delivery Others | Minute 248/2023 | Statement inserted into Maldon District Local Development Scheme 2023-2027 concerning inability to maintain policy preparation timetable (as required by law) until National Planning Policy Framework changes are finalised in Spring 2025. Cllr Durham agreed with "This is fine and a good statement." |
| Assistant Director Planning & Implementation | 20/05/2024 | None | Service Delivery Enforcement of Planning Control | section 4 .15 | In consultation with the Legal Specialist, I agreed to start legal proceedings against a member of the public concerning a breach of a planning enforcement notice at The Barn in Tolleshunt Knights. It has been through a public inquiry and the Planning Inspector upheld the enforcement notice and yet the breach is still occurring as established by site visits at the end of April 2024. |
| Director of Service Delivery | 16/04/2024 | Cllr Mark Durham, Cllr Richard Siddall | Service Delivery Others | In December 2020 Council resolved - That delegated authority be reinstated for three free ‘Christmas’ parking days (or equivalent part days) in Maldon High Street Car Parks to the Director of Service Delivery in consultation with the Leader of the Council to support high street businesses; | Approval by Director of Service Delivery, in consultation with the Leader of the Council and Chair of Strategy and Resources, to approve free parking allocation leading up to the festive period 2024. |
| Director of Service Delivery | 12/04/2024 | N/A | Service Delivery Asset Management | 6.16- Asset management | Letter of consent provided for BOC rugby club to dig hole for breaking ground ceremony - this will be filled to avoid any H&S concerns until works start properly. |
| Director of Service Delivery | 12/04/2024 | N/A | Service Delivery Asset Management | 6.16- Asset management | letter of consent approved for Burnham on Crouch Rugby Club to commence works on MDC owned property/Land |
| Director of Service Delivery | 08/03/2024 | All Members invited to briefing. Cllrs Lagan, Stilts, Lay, Shaunessy, Stamp, Morgan, Neale, N Spenceley, Fittock, Haywood & Driver attended. Group Leaders consulted on draft response. | General- Consultations | Part 3 (2) and then 11. | Response issued to Government consultation entitled "Assessing New Sites for New Nuclear Power Generation 2025+" |
| Director of Service Delivery | 08/12/2023 | Cllrs Durham/Siddall/Morgan/Stilts/Driver | Service Delivery Housing | 30th March 2023 Council RESOLUTION (i) That Officers be instructed to continue investigations into the purchase of a property as set out in the report; (ii) that subject to (i) above, delegated authority is given to the Director of Service Delivery in consultation with the Chairman of the Strategy and Resources Committee, Leader of the Council and Leader of the Opposition to agree the following subject to further due diligence: the use of £200,000 of Commuted Sums is applied for the purposes of the project as set out in Section 6.1 in the report; that a capital borrow of £455,620 is undertaken for the purposes set out in Section 6.1 in the report. |
Members agreed to proceed with the purchase of the property as set out above. |
| Director of Service Delivery | 29/11/2023 | A12 Member Consultation Group | General- Consultations | A12 Approvals by Director of Strategy & Resources under delegation granted by Council on 21 Sept 2022 | Responded to Secretary of State for Transport consultation on A12 Development Consent Order |
| Director of Strategy & Resources | 29/11/2023 | Cllr Morgan, Durham, Siddall, Hughes & Bassenger as the A12 DCO Member Consultation Group | Service Delivery Others | n/a | Respond to correspondence from Secretary of State for Transport's dated 20 November 2023 |
| Director of Strategy & Resources | 08/11/2023 | Cllrs Durham, Morgan, Hughes & Siddall as the A12 Development Consent Order Member Consultation Group | Service Delivery Others | n/a | Responded to the Secretary of State for Transport's letter on the A12 Development Consent Order - dated 27 Oct 2023. |
| Director of Strategy, Performance & Governance | 03/07/2023 | A12 Member Consultation Group | N/A | A12 – Approvals by Director of Strategy, Performance & Governance under delegation granted by Council on 21 September 2022 | Approval of Deadline 7 Submission |
| Director of Strategy, Performance & Governance | 28/06/2023 | A12 Member Consultation Group | N/A | A12 – Approvals by Director of Strategy, Performance & Governance under delegation granted by Council on 21 September 2022. | Approval of Letter to National Highways concerning Arboriculture Advice |
| Director of Strategy, Performance & Governance | 12/06/2023 | A12 Member Consultation Group | N/A | A12 – Approvals by Director of Strategy, Performance & Governance under delegation granted by Council on 21 September 2022 | Approval of Deadline 8 Submission |
| Director of Strategy, Performance & Governance | 12/06/2023 | A12 Member Consultation Group | N/A | A12 – Approvals by Director of Strategy, Performance & Governance under delegation granted by Council on 21 September 2022. | Approval of Deadline 6 Submission |
| Director of Service Delivery | 01/06/2023 | Chairman of the Maldon District Council (in the absence of a Chair of the District planning Committee - consulted on advisory basis only) | Service Delivery Development Management | 4.1 Development Management | Delegated Decision- 2300190 RESM - Land South Of Wycke Hill And Limebrook Way (Western), Maldon, Essex - Refusal of Planning Application |
| Director of Service Delivery | 31/05/2023 | Cllr Lagan as Chairman (advisory only as not required because there is no Chairman of Planning at this time) | Service Delivery Development Management | 4.1 Development Management | 22/01024/OUTM - Land north of Mangapps Railway Museum, Southminster Road, Burnham-on-Crouch, Essex REFUSE PLANNING PERMISSION |
| Director of Service Delivery | 19/05/2023 | Cllr Kevin Lagan (Chairman of the Council) | Service Delivery Development Management | delegation 4(6) | I exercise my delegated powers with respect to a planning application 2300117fulm, Northey island Maldon. The application falls under the scheme of delegation where, subject to agreement with the chair, a major application by site area only can be dealt with under delegated authority subject to compliance with policy etc. This application is recommended for approval, there are no objections from any consultees (including Parish and NE) and is in compliance with policy. The application was not called in by a previous incumbent councillor at the eligible time. |
| Director of Strategy, Performance & Governance | 11/05/2023 | A12 Member Consultation Group | N/A | A12 – Approvals by Director of Strategy, Performance & Governance under delegation granted by Council on 21 September 2022. | Approval of Deadline 4 Submission (Responses to Examiners Questions 2) |
| Director of Strategy, Performance & Governance | 10/05/2023 | A12 Member Consultation Group | N/A | A12 – Approvals by Director of Strategy, Performance & Governance under delegation granted by Council on 21 September 2022 | Approval of Deadline 5 Submission |
| Director of Strategy, Performance & Governance | 03/04/2023 | A12 Member Consultation Group | N/A | A12 – Approvals by Director of Strategy, Performance & Governance under delegation granted by Council on 21 September 2022 | Approval of draft Statement of Common Ground |
| Director of Strategy, Performance & Governance | 09/03/2023 | A12 Member Consultation Group | N/A | A12 – Approvals by Director of Strategy, Performance & Governance under delegation granted by Council on 21 September 2022. | Approval of Deadline 3 Submissions (Examination Questions 1) |
| Director of Resources | 07/03/2023 | Resources Financial Management | Section 2 number 4 of the Scheme of Delegation to Officers. . To exercise day to day functions relating to Treasury Management in accordance with approved Treasury Management Practices |
Change the Council's invoice payment terms from 14 days to 30 days to be consistent with the Public Contracts Regulations 2015 and business practicalities. |
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| Director of Strategy, Performance & Governance | 13/02/2023 | A12 Member Consultation Group | N/A | A12 – Approvals by Director of Strategy, Performance & Governance under delegation granted by Council on 21 September 2022 | Approval of Deadline 2 Submissions (Local Impact Report and responses to Examiners 1st Questions and Draft Statement of Common Ground with National Highways) |
| Director of Strategy, Performance & Governance | 03/01/2023 | A12 Member Consultation Group | N/A | A12 – Approvals by Director of Strategy, Performance & Governance under delegation granted by Council on 21 September 2022 | Approval of Deadline 1 Submissions |
| Director of Service Delivery | 16/12/2022 | Cllr White, Cllr Channer (and informally Cllr Boyce ,Cllr Siddall) | General- Emergency Powers | Part 3c of the Constitution (General Provisions relating to Delegation including "Proper Officer" designations) paragraph 9 | To avoid service failure within the Directorate of Service Delivery a supplementary estimate in the sum of £110k was agreed to fund two Principal Planning Posts via an Agency for a period of approximately six months. The posts cover existing vacancies which the Council has been unable to fill on a permanent basis despite advertisement. |
| Director of Strategy, Performance & Governance | 14/12/2022 | A12 Member Consultation Group | N/A | A12 – Approvals by Director of Strategy, Performance & Governance under delegation granted by Council on 21 September 2022 | Appointment of barrister from Cornerstone Barristers as barrister/ advocate for Issue Specific Hearings 1 and 2 |
| Director of Resources | 01/12/2022 | none | Resources Financial Management | asset management section '24 | Decision to list Burnham Allotments as an Asset of Community Value |
| Director of Strategy, Performance & Governance | 23/11/2022 | A12 Member Consultation Group | N/A | A12 – Approvals by Director of Strategy, Performance & Governance under delegation granted by Council on 21 September 2022 | Appointment of barrister from Cornerstone Barristers as barrister/ advocate for MDC |
| Director of Service Delivery | 23/11/2022 | none | Service Delivery Housing | housing- 30 | Agreed to removal of charge from property for repayment of Disabled Facilities Grant which is over 10 years old |
| Director of Strategy, Performance & Governance | 04/11/2022 | A12 Member Consultation Group | N/A | A12 – Approvals by Director of Strategy, Performance & Governance under delegation granted by Council on 21 September 2022. | Procedural Deadline A Submissions – Written Representations |
| Director of Strategy, Performance & Governance | 03/11/2022 | A12 member consultation group | N/A | Approvals by Director of Strategy, Performance & Governance under delegation granted by Council on 21 September 2022. | Appointment of MDC Officers as witnesses/ representatives for the Examination |
| Director of Resources | 13/10/2022 | Service Delivery Asset Management | 56d To negotiate the terms of new leases, including interim and initial rent both at market rent and in those cases where existing tenants have a statutory right to call for a new lease on expiry of the current term, and to authorise completion of such new leases up to an annual value of £15,000 and duration not exceeding seven years. |
Lease for desks in Council Office to Essex Police Commissioner | |
| Director of Resources | 13/10/2022 | None | Service Delivery Housing | 32. The determination of grants and signing notices under the Housing Grants, Construction and Regeneration Act 1996. |
Removal of a land registry charge for a disabled facilities grant from a property. |
| Director of Service Delivery | 15/09/2022 | Cllr Channer Cllr Durham | Service Delivery Asset Management | 56 Asset Management (page109/110) section e (e) In consultation with the Chairman or Vice-Chairman of the Strategy and Resources Committee and the Leader, as (d) above in relation to leases with an annual value in excess of £15,000, but not exceeding £25,000, or tenure in excess of 7 years but not exceeding 14 years. |
proceed with a lease agreement for an existing kiosk in prom park with an annual rental value greater than £15,000 PA |
| Director of Strategy, Performance & Governance | 13/09/2022 | Cllr Penny Channer, Leader of the Council. Cllr Jane Fleming, Chair of JSC. | General- Emergency Powers | 9. Emergency Action – Any Director is authorised to act in emergencies, and where time permits in consultation with the Leader of the Council and Chairman or Chairmen of appropriate Committee(s) | Members applied for a dispensation in connection with planning and licencing applications in relation to council owned land. Under the Code in such situations all members would have to make a declaration and because the applications would directly relate to the councils financial and or well-being members will be prevented from voting on the issue. This would prevent a decision being made . I therefore decided to grant all members a dispensation to debate and vote on any application relating to planning or licencing matters on council owned land up to the 4th May 2023, date of next election for the District Council |
| Director of Resources | 12/09/2022 | Cllr Channer, Cllr White | General- Emergency Powers | Emergency Powers | Approval of the Discretionary Energy Rebate Scheme. |
| Director of Service Delivery | 22/08/2022 | Chairman (Cllr Boyce) & Leader (Cllr Channer) | General- Emergency Powers | Part three (Responsibilities & Functions) , Section 7, Delegation to Officers (page 96) | In support of Mrs Thompson, the Council confirms that if she commences Judicial Review proceedings to quash the issue of the decision notice (not the committee resolution itself) for the development of 25 retirement bungalows in Woodrolfe Road Tollesbury and with the planning reference21/00702/FUL the Council will reimburse all the legal costs and disbursements incurred by her, including legal representation and court fees. This indemnity applies whether the matter is defended or undefended. Payment will be made on proof of an invoice or receipts within 21 days of the claim for reimbursement” |
| Director of Service Delivery | 01/06/2022 | Service Delivery Asset Management | To approve any letting of property for a period of up to seven years at market rent to which statutory security of tenure will not apply. | lease agreement approved for 4 sided shelter within prom park, signed by Director & Councillor | |
| Director of Resources | 25/05/2022 | None | Service Delivery Community and Leisure | emergency powers, followed up with Leisure Contract report considered P&C at Council 30th March 2023 | Charges for the 2022 splash park which will be delivered by places leisure as a deed of variation under the existing contract • £2.75 per 20 minute session (same as 2021 prices) • £0.50 for an accompanying adult (this is a new charge to assist in management of people on the splash pad & reduce abuse of the system) within the contract places leisure have the ability to set fees in accordance with delivery of the service, on this occasion this has been done in consultation with council officers & approved by Directors |
| Director of Strategy, Performance & Governance | 27/04/2022 | Cllr Penny Channer, Leader of the Council; Cllr Mark Heard, Chairman of the Council | General- Emergency Powers | Referendum for the Neighbourhood Plan for Great Totham – 6 May 2022 Polling Station Required Change A Referendum is required for Great Totham which is scheduled for 9 June 2022. It has become necessary for a change of polling station location for Great Totham South for this Referendum. The usual station, Great Totham Village Hall, is not available on the day of poll and is not available for any other suitable date in order to meet the required deadlines within which to hold the referendum. Therefore an alternative station at Honywood Hall, Hall Road, Great Totham, Maldon, Essex CM9 8NN has been sourced and checked for suitability. The Hall is central within this part of the village. It is quite compact, but provides all the necessary things needed, such as space for voting booths, so that electors can cast their vote in privacy, as well as for my staff to issue votes. It has a suitable kitchen and amenities and other ancillary items as required as well as access for disabled people. There is space within the boundary of the Hall for around five cars which based on the electorate and estimated outturn will be sufficient. Paul Dodson Returning Officer 26 April 2022 |
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| Director of Resources | 10/03/2022 | Leader and Chair of S&R | General- Emergency Powers | Emergency Powers | To increase the contractual payment to Suez (Refuse Contractor) to match fund a pay increase for workers to address the national HGV driver labour shortage and market rate differential, needed urgently to ensure continuation of services and income. The annual increase is c£50k, offset in 22/23 by additional recycling income. |
| Director of Strategy, Performance & Governance | 04/03/2022 | Cllr Richard Siddall | General- Consultations | To respond to Essex County Council's consultation on the intention to create a new 420 place primary school, off Limebrook Way, Maldon | |
| Director of Service Delivery | 16/02/2022 | Cllr Channer & Cllr Siddall | General- Emergency Powers | Agreement to seek legal support to arrange for an emergency injunction relating to land adjacent to the A414 in Maldon. | |
| Director of Service Delivery | 16/02/2022 | Cllr Channer & Cllr Siddall | General- Emergency Powers | Approval of Social Enterprise Accelerator Fund Policy - a policy document which the available fund will be administered against. Approved taken under Emergency Powers due to the timescales. there is limited time to ensure defrayal of the fund (31st March 2022). | |
| Director of Service Delivery | 14/02/2022 | Service Delivery Asset Management | 17e | A letter of intent has been issued to extend the lease for Action For Family Carers (AFFC) for a 10 year period to allow the drawdown of funding obtained by AFFC to modernise the accommodation. | |
| Director of Service Delivery | 25/01/2022 | General- Emergency Powers | allow public access to committee meetings until 25th February so a full council paper can be considered - encouraging pre-registration and allowing for 6 bodies in the chamber and 25 in the Northey room on a first come first served basis | ||
| Director of Resources | 17/01/2022 | General- Emergency Powers | Emergency Powers | Approval of the Omicron Grant Scheme Policy | |
| Director of Strategy, Performance and Governance | 23/12/2021 | Cllr Richard Siddall (Leader Designate), Cllr Mark Heard (Chairman) & Cllr Penny Channer (Opposition Leader) | General- Emergency Powers | Emergency Powers | Approval of items of Council business from Council meeting of 16/12/21, which were not able to be completed by Full Council and were eligible to be approved via emergency powers. |
| Director of Strategy, Performance and Governance | 18/11/2021 | Strategy, Performance and Governance Corporate Projects | Corporate Projects 41. In consultation with the Commercial Projects Board to approve any spend up to £10,000, subject to the details being reported to the Strategy and Resources Committee | Agreement to spend £3,500 from the feasibility reserves towards the design proposals for Prom Park Jubilee Shelter. | |
| Director of Resources | 12/09/2021 | General- Emergency Powers | Paragraph 9 of the General Provisions relating to Delegation including "Proper Officer" designations | Extension of the lease to the NHS to use part of the Council offices as a vaccination centre until 31st March 2022. |