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Delegated decisions

This page lists our delegated decisions that have been made since November 2021.

Delegated decisions are those made by officers in line with powers that have been given to them in the Constitution. Scheme of Delegation

This is part of our Openness and Transparency as an organisation. Decisions made by Committees can be found in the minutes by visiting the relevant committee at our Committee structure

Job title of the officer making the decision Date of the decision Members involved in the decision Scheme of delegation area Scheme of delegation reference Summary of decision taken
Director of Service Delivery 16/12/2022 Cllr White, Cllr Channer (and informally Cllr Boyce ,Cllr Siddall) General- Emergency Powers Part 3c of the Constitution (General Provisions relating to Delegation including "Proper Officer" designations) paragraph 9 To avoid service failure within the Directorate of Service Delivery a supplementary estimate in the sum of £110k was agreed to fund two Principal Planning Posts via an Agency for a period of approximately six
months. The posts cover existing vacancies which the Council has been unable to fill on a permanent basis despite advertisement. 
Director of Resources 01/12/2022 none Resources Financial Management 24 Decision to list Burnham Allotments as an Asset of Community Value
Director of Service Delivery 23/11/2022 none Service Delivery Housing housing- 30  Agreed to removal of charge from property for repayment of Disabled Facilities Grant which is over 10 years old 
Director of Resources 13/10/2022 None Service Delivery Housing 32. The determination of grants and signing notices under the Housing Grants,
Construction and Regeneration Act 1996.
Removal of a land registry charge for a disabled facilities grant from a property. 
Director of Resources 13/10/2022   Service Delivery Asset Management 56d  To negotiate the terms of new leases, including interim and initial rent both at
market rent and in those cases where existing tenants have a statutory right to
call for a new lease on expiry of the current term, and to authorise completion of such new leases up to an annual value of £15,000 and duration not exceeding
seven years. 
Lease for desks in Council Office to Essex Police Commissioner 
Director of Service Delivery 15/09/2022 Cllr Channer Cllr Durham Service Delivery Asset Management 56 Asset Management (page109/110) section e (e) In consultation with the Chairman or Vice-Chairman of the Strategy and
Resources Committee and the Leader, as (d) above in relation to leases with an
annual value in excess of £15,000, but not exceeding £25,000, or tenure in
excess of 7 years but not exceeding 14 years.
proceed with a lease agreement for an existing kiosk in prom park with an annual rental value greater than £15,000 PA
Director of Strategy, Performance & Governance 13/09/2022 Cllr Penny Channer, Leader of the Council. Cllr Jane Fleming, Chair of JSC. General- Emergency Powers 9. Emergency Action – Any Director is authorised to act in emergencies, and where  time permits in consultation with the Leader of the Council and Chairman or  Chairmen of appropriate Committee(s) Members applied for a dispensation in connection with planning and licencing applications in relation to council owned land.   Under the  Code in such situations all members would have to make a declaration and because the applications would directly relate to the councils financial and or well-being members will be prevented from voting on the issue. This would prevent a decision being made . I therefore decided to grant all members a dispensation to debate and vote on any application relating to planning or licencing matters on council owned land up to the 4th  May 2023, date of next election for the District Council  
Director of Resources 12/09/2022 Cllr Channer, Cllr White General- Emergency Powers Emergency Powers Approval of the Discretionary Energy Rebate Scheme.
Director of Service Delivery 22/08/2022 Chairman (Cllr Boyce) & Leader (Cllr Channer) General- Emergency Powers Part three (Responsibilities & Functions) , Section 7, Delegation to Officers (page 96) In support of Mrs Thompson, the Council  confirms that if she commences Judicial Review proceedings to quash the issue of the decision notice (not the committee resolution itself) for the development of 25 retirement bungalows in Woodrolfe Road Tollesbury and with the planning reference21/00702/FUL the Council will reimburse all the legal costs and disbursements incurred by her, including legal representation and court fees.   This indemnity applies whether the matter is defended or undefended.  Payment will be made on proof of an invoice or receipts within 21 days of the claim for reimbursement”
Director of Service Delivery 01/06/2022   Service Delivery Asset Management To approve any letting of property for a period of up to seven years at market rent  to which statutory security of tenure will not apply. lease agreement approved for 4 sided shelter within prom park, signed by Director & Councillor
Director of Resources 25/05/2022 None Service Delivery Community and Leisure 44 (g) Charges for the 2022 splash park which will be delivered by places leisure as a deed of variation under the existing contract
• £2.75 per 20 minute session (same as 2021 prices)
• £0.50 for an accompanying adult (this is a new charge to assist in management of people on the splash pad  & reduce abuse of the system)
within the contract places leisure have the ability to set fees in accordance with delivery of the service, on this occasion this has been done in consultation with council officers & approved by Directors
Director of Strategy, Performance & Governance 27/04/2022 Cllr Penny Channer, Leader of the Council;  Cllr Mark Heard, Chairman of the Council General- Emergency Powers   Referendum for the Neighbourhood Plan for Great Totham – 6 May 2022
Polling Station Required Change

A Referendum is required for Great Totham which is scheduled for 9 June 2022.
It has become necessary for a change of polling station location for Great Totham South for this Referendum. The usual station, Great Totham Village Hall, is not available on the day of poll and is not available for any other suitable date in order to meet the required deadlines within which to hold the referendum. Therefore an alternative station at Honywood Hall, Hall Road, Great Totham, Maldon, Essex CM9 8NN has been sourced and checked for suitability.
The Hall is central within this part of the village.  It is quite compact, but provides all the necessary things needed, such as space for voting booths, so that electors can cast their vote in privacy, as well as for my staff to issue votes. It has a suitable kitchen and amenities and other ancillary items as required as well as access for disabled people.  There is space within the boundary of the Hall for around five cars which based on the electorate and estimated outturn will be sufficient.
Paul Dodson
Returning Officer
26 April 2022
Director of Resources 10/03/2022 Leader and Chair of S&R General- Emergency Powers Emergency Powers To increase the contractual payment to Suez (Refuse Contractor) to match fund a pay increase for workers to address the national HGV driver labour shortage and market rate differential, needed urgently to ensure continuation of services and income. The annual increase is c£50k, offset in 22/23 by additional recycling income.
Director of Strategy, Performance & Governance 04/03/2022 Cllr Richard Siddall General- Consultations   To respond to Essex County Council's consultation on the intention to create a new 420 place primary school, off Limebrook Way, Maldon
Director of Service Delivery 16/02/2022 Cllr Channer & Cllr Siddall General- Emergency Powers   Approval of Social Enterprise Accelerator Fund Policy - a policy document which the available fund will be administered against.  Approved taken  under Emergency Powers due to the timescales. there is limited time to ensure defrayal of the fund (31st March 2022).
Director of Service Delivery 16/02/2022 Cllr Channer & Cllr Siddall General- Emergency Powers   Agreement to seek legal support to arrange for an emergency injunction relating to land adjacent to the A414 in Maldon.
Director of Service Delivery 14/02/2022   Service Delivery Asset Management 17e A letter of intent has been issued to extend the lease for Action For Family Carers (AFFC) for a 10 year period to allow the drawdown of funding obtained by AFFC to modernise the accommodation.
Director of Service Delivery  25/01/2022   General- Emergency Powers   allow public access to committee meetings until 25th February so a full council paper can be considered - encouraging pre registration and allowing for 6 bodies in the chamber and 25 in the northey room on a first come first served basis
Director of Resources 17/01/2022   General- Emergency Powers Emergency Powers Approval of the Omicron Grant Scheme Policy
Director of Strategy, Performance and Governance 23/12/2021 Cllr Richard Siddall (Leader Designate), Cllr Mark Heard (Chairman) & Cllr Penny Channer (Opposition Leader) General- Emergency Powers Emergency Powers Approval of items of Council business from Council meeting of 16/12/21, which were not able to be completed by Full Council and were eligible to be approved via emergency powers.
Director of Strategy, Performance and Governance 18/11/2021   Strategy, Performance and Governance Corporate Projects  Corporate Projects 41. In consultation with the Commercial Projects Board to approve any spend up to  £10,000, subject to the details being reported to the Strategy and Resources  Committee Agreement to spend £3,500 from the feasibility reserves towards the design proposals for Prom Park Jubilee Shelter.
Director of Resources 12/09/2021   General- Emergency Powers Paragraph 9 of the General Provisions relating to Delegation including "Proper Officer" designations Extension of the lease to the NHS to use part of the Council offices as a vaccination centre until 31st March 2022.