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Planning Meeting FAQ

Planning Meeting FAQ

How do I register to speak on an item?

Please complete this form Microsoft Forms

As we need to manage numbers in our meetings for social distancing at present, the team will review forms and confirm details if you are able to attend.

We ask all meeting attendees to complete a lateral flow test and wear a mask and will send a registration form for you to confirm these details. The meetings are also set up with social distancing and Covid mitigations in place.

 

What is the deadline to register?

12 noon the day before the meeting

 

Does registration guarantee I can speak at a meeting?

No, registration to speak at a meeting is based on a first come first served approach. We only allow, one objector, one supporter etc. Speaking at the meeting is designed to supplement any information you have already given in the planning application process.

 

Can I submit additional images or information to be shown at the committee?

In line with our public speaking protocol, participants will not be allowed to distribute or display papers, plans, photographs, or other material to accompany their submissions.

 

Can I watch online?

Yes, all of our committee meetings are live streamed on MDC’s YouTube channel and are available to view after the meeting. Council encourages attendance this way due to limited capacity with social distancing.

Unfortunately, the change in legislation does not allow for online participation to the meeting, and speakers must attend in person .  

We encourage those not directly participating to watch via the YouTube stream, and limit the contacts during Covid arrangements.

 

How long will I have to speak?

We allow a maximum of two minutes for each person speaking on an item.

 

Can I send a written statement to be read out by others?

No, representation must be in person according to Maldon District Council public speaking protocol.

 

Where can I find details about future meetings?

MDC website calendar of events Monthly meetings calendar

 

Do I have to attend the whole meeting?

We will ask you join for your item only and leave once it has finished, to keep to social distancing.

 

What happens if I am late or can no longer attend the meeting?

Please email committee.clerk@maldon.gov.uk Unfortunately, we will not delay an item for participation.

 

Can I ask questions or contribute during the debate?

No, as defined in the public speaking protocol.